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2018 Seminar Series – Request for Proposals

The Chamber is seeking sponsors to present our 2018 Chamber Seminar Series. Sponsors will have an opportunity to share their expertise with our business community by presenting leading edge ideas, inspire enlightening discussions, and convey the fundamentals for growing business to seminar attendees. Preference will be given to innovative presentations on topics of interest to members by speakers with experience. Suggested topics may include (but are not limited to): marketing your business; recruiting and retaining talent; preventing harassment in the workplace. Seminars are educational and may not include multiple references to your own company. We look forward to hearing how you’d like to share your expertise and stories to bring value to our community.

Dates and locations will be decided once the final schedule has been issued. You may submit proposals for multiple topics. All workshops are subject to photography and/or video recording for use on the Chamber websites or in promotional materials. All seminars will be hosted at the Chamber unless otherwise agreed. Seminars may be filmed for later display, shared via social media and/or allow virtual participation. The Chamber does not guarantee a minimum number of participants.

Sponsorship Includes ($450 if selected):

  • Your logo placement on all advertising for the seminar
  • Opportunity to place promotional materials for seminar attendees
  • Marketing and promotion support
    • Mention in two e-newsletters prior to event, with link to registration; distribution
      is 5,000+ recipients
    • 10 social media mentions on each of our channels during the four weeks
      preceding your session
    • Mention in e-newsletter following your session
    • Archive photos and video from your presentation on the Chamber website
    •  Additional marketing may include targeted emails, paper newsletter, mailings,
  • Overview of survey results from your session
  • Registration list
  • Links to files and videos from your presentation session
  • The Chamber will provide online registration, coffee/tea/water, room set up/clean up, technical support for A/V, and staff to record/photograph your session

Sponsor Responsibilities:

  • Sponsors must be a member of the Lake Champlain Regional Chamber of Commerce, in good standing
  • Pay sponsorship fee within 30 days of selection by the Chamber
  • Provide presenters with competencies in high-quality, educational presentations and workshop facilitation tailored to audience
  • If applicable, presenters should engage attendees with a short 5-minute group activity as well as audience participation and discussion
  • Speakers should arrive to presentation 15 minutes early to check technology setup and room layout, provide adequate copies of handouts and any other presentation materials
  • Coordinate with staff regarding any special equipment or speaker needs
  • Ensure the session is not perceived as an infomercial
  • Provide promotional materials (social media content in correct size/shape for each social network, applicable graphics, and brief calls to action to entice attendance) at least 28 days prior to your session
  • Promote your event through your marketing channels for three weeks leading up to your event

Required information to be submitted with proposal:

  • Your name and title, company, address, email, and phone
  • Title of the presentation
  • Summary of the presentation (a paragraph that can be used in publicity)
  • Outline of the information to be presented, including: time for speaker introduction; presentation time; Q&A; top three takeaways (practical tips, guidance, and outcomes attendees will be able to implement in their work)
  • Target audience for this presentation (and any size limitations)
  • Length of your session
  • A / V requirements
  • Speaker’s bio (150 words) and photo (high resolution file) – (Highlight relevant features of your career, experience and/or education, as well as your experience as a speaker. It should not describe company products or services. Include any website and/or article links.)
  • High resolution company logo

Proposals must be submitted by March 9, 2018 via email to:

Catherine Z. Davis, Executive Vice President

Lake Champlain Regional Chamber of Commerce

[email protected]